Forms and Maps:
Policies and Requirements:
Our Mission:The Grounds Use Permit Department is responsible for coordinating, approving, and managing each event through multiple departments, deans, facilities and policy standards. The safety of our students, campus guests, faculty, and staff is paramount to the overall success of each event we coordinate.
What We Do:
We coordinate outdoor events on campus within five to seven business days to deconflict over 2,000 submissions annually with the help of:-UAPD -Legal Counsel -Environmental Health and Safety -Risk Management -Grounds -Parking and Transportation -Enterprise Operations -Compliance and Ethics -Strategic Communications -etc.
How to Submit a Request:
Submit the Grounds Use Permit Form for coordination to:
Registered Student Organizations must submit applications online through the Source:
Unless for tailgating purposes, any event to be held at the Student Center, Plaza, Lawn or Promenade will need to complete a Reservation Request through the Student Center Event Planning Office:
Any event in which minors will be in attendance needs to review the Youth Program Registration website through the University’s Compliance Office to ensure all registration requirements are met:
Any event planning to have food or beverages through a caterer will need to review the Approved Caterer’s list from the Risk Management website:
Any event planning to have a Temporary Structure (i.e. tents or stage) larger than 400 square feet will be required to complete Environmental Health & Safety’s Temporary Structure Form:
Any event planning to have alcoholic beverages will need to submit a Request To Serve Alcohol Form to the Registrar’s office for approval: