Requests for corrective maintenance work orders should be forwarded to your Building Representative. Building representatives are appointed by the Dean for each academic building on campus. Once Facilities receives the appointment papers, a sign-on and a password to the Work Order system is assigned to them. Building representatives enter forward work orders customer to the Service Response Center using the on-line Work Order system , via the internet. . The Service Response Center Team will retrieve the work orders; and assign the work order to a shop for the execution. The shop will place it in queue for completion.

The building representatives can to track the status of the work requests in the work order system for their buildings. If you have a question, contact your Building Representative.

For Student Housing Residential Community buildings, requests should be reported to Regina Stapleton at 205-348-6188

You may also contact the Service Response Center at 205-348-6001 with any question.

Requests for estimates for major renovations can be obtained by filling out a Project Initiation Form and submitting it to Facilities Construction Administration. Estimates for minor remodeling can be obtained by having your Building Representative complete work order.

When a department decides to do a renovation, you will need to fill out a Project Initiation Request (PIR) and submit it to Facilities to the In-House Project Management Staff for an estimate. You will then receive a Project Approval Form (PAF), along with an estimate for the work. Once you return to PAF with the funding source identified, the paperwork then goes to the accounting office to set up a budget and the work order will be processed. The PAF is returned to Facilities as a Funded Work Order to be processed.

The Planning and Design department can assist you with interior and exterior projects. You must submit a Project Initiation Request (PIR) and then a cost estimate will be provided for you. Once you receive the estimate, you determine if you want to proceed. The Planning Department will make sure your renovation is compliant with the University’s Standards.

Please contact your Building Representative to place a work order.

Emergency calls are those that involve potential threat or damage to life or property (gas leaks, alarms, water leaks, roof leaks, etc.). During normal working hours, they should be called in to 205-348-6001. After 5:00 pm, please report to UAPD at 205-348-5454.

Please contact the Key Shop at 205-348-9159.

Facilities Planning is charged with maintaining UA Standards for signage. Please contact them at 205-348-8158 before placing an signs.

Please contact our Landscape Architect at 205-348-0104 for any questions you may have.

If you are reporting a tripping hazard, please contact the Service Response Center at 205-348-6001.

If you are wanting to call in reference to handicap accessibility, please call the ADA Hotline at 205-348-5882.

The University Construction Administration is charged with project management of capital construction on campus. If you have any questions, please contact the project manager for the corresponding project.

Please contact the architect staff at 205-348-1511.

Anything that needs a freight truck to deliver onto a loading dock can be sent to Central Receiving.

Please contact us about items over 4,000 lbs or shipments of more than four skids.

Please contact the Department of Environmental Health and Safety (EHS) about any potentially hazardous materials being shipped. Hazardous materials are subject to be rejected if not cleared with EHS.

Individual packages such as delivered by UPS or FedEx trucks should not be sent to Central Receiving.

Please make sure that your shipment has your name, phone number, and your department listed. Non-maintenance shipments that do not have Central Receiving’s address cannot be received without the purchaser’s prior request and approval. Shipments that arrive without Central Receiving’s address and pre-approval are subject to be rejected.

We will inspect your shipment for any visible signs of damage. If no damage is detected, we will unload the shipment and store it in our facility. you will receive an automated email notifying you that your shipment has arrived.

Central Receiving is for short term storage only. Please plan to pick up or have items delivered within 14 days of arriving in Central Receiving. Space is very limited and overdue items can prevent other shipments from being accepted.

You can pick up items in Central Receiving Monday through Friday from 8:00am until 12:00pm and again from 1:00pm until 4:00pm. We will assist you in loading items up. If you are unable to load your items, you can submit a work order to the Logistics Department and they will deliver your items to the needed location..

If you are interested in renting part or all of the Coliseum, please visit http://ems.ia.ua.edu/ for more information. Please complete the Facility Request Form and submit. A member of the Athletic Department’s Event Management Staff will contact you about your request.

For all questions about tickets, please contact the Ticket Office at 205-348-2262.

The Custodial Department does provide carpet cleaning, usually annually. If you have a special request, please contact your building’s custodial supervisor for a review.

If you have a special requirement or event, please notify the Custodial Supervisor for your building and they will schedule the cleaning

There is no charge for this service.

Please contact your Building Representative to report the location.

Please contact your Building Representative to submit a work order for the addition.

The doors are equipped with electronic eyeballs that check the threshold before closing. Their close speed and force are governed by the A17 elevator safety code.

Every elevator is governed to operate at the tolerance designed. There are safeties in the control circuits to prevent over-speed.

Every elevator has a pit where parts of the safety equipment is located, and the depth of the pit is also determined by the speed of the elevator.

Just because a Certificate of Operation is showing an expiration date in the past does not mean the elevator is unsafe. The State of Alabama allows a 30-day grace period after the expiration date in which to conduct a new annual inspection. Also, the state can take several weeks to process the inspection paperwork and mail a new Certificate of Operation. The University has and continues to remain in full compliance with all state laws. The University has never been reprimanded by the state for not having our elevators properly inspected or for having them inspected outside the acceptable inspection window.

Energy Management appreciates suggestions and ideas from the University community concerning conservation of energy on campus. Please send them an email to tell them your ideas.

Roofing, Flooring, Painting, Masonry, Pest Control, Carpentry, and Cabinetry are all services provided by Facilities Maintenance but definitely not limited to.

Please report the problem to your Building Representative.

Please report the problem to your Building Representative. If you are out of the office, you should ask the building representative to be available or reschedule the work for a time you can be there.

Please contact your Building Representative and have them complete a work order.

Please contact your Building Representative and have them complete a work order outlining the scope of work and time frame. We will contact you to discuss the work and provide an estimate. Please specify that the work needed is for a special event and contact us to discuss the timeline.

Please contact your Building Representative to submit a work order for the request.

Please go to the PIR Website.

A PIR is required if your proposed project will involve more than one trade, change the use of a University space, or has a budget greater that $5,000. Please refer to the PIR Website.

Please contact your Building Representative to place a work order.

Please follow the instructions on the Work Order Request Page.

Please contact our Landscape Architect at 205-348-0104 for any questions you may have.

Please contact our University Forester at 205-348-6473. They will be able to advise you on tree preservation.

Please contact the Landscaping and Grounds Department at 205-348-6961 and they will advise you.

Indoor plant care is the department’s responsibility.

Please contact Landscape and Grounds at 205-348-6007 for solid waste concerns.

Please contact Recycling at 205-348-6790 for your recycling matters.

Please contact Landscape and Grounds Department at 205-348-6007.

Please contact Landscape and Grounds Department at 205-348-6007. Customers should never excavate the grounds themselves.

Please contact the Division of Advancement to ask about the process to dedicate a tree or plaque on campus.

No. Campus spaces are available for use by members of the University community (i.e., UA faculty, staff, and students; a University academic or administrative department; or a registered student organization. Campus spaces are generally only available for use to those outside of the University community if they are sponsored by a member of the University community.

No. The grounds and facilities of the University are intended primarily for the support of teaching, research, and service components of its mission. Second priority is given to programs sponsored by academic and administrative departments/organizations.

Beyond these two priorities, use of campus space is permitted for activities that are intended to benefit out University community and must not interfere with the academic mission or operation of the University.

To rpotect these interests, an event must have approval from designated University officials in order to proceed.

There are locations on campus for holding spontaneous events where only notice of the event is required. For more information on spontaneous events and activities of expression, please review Section F of the Facilities and Grounds Use Policy.

Permission to use campus space and facilities may be granted only be designated University officials or in accordance with applicable policies. To use any campus space, you must at all times confirm to University policies as well as local, state, and federal laws.

To facilities the review by various University departments that have responsibility for different aspects of an event (e.g., tents, food services, security, electrical services, etc.), applicants for use of the space are strongly encourages to request permission for such use at least ten (10) University business days prior to the event. At a minimum, any such request must be made no less than five (5) University business days prior to the planned event. If the event does not present logistical complexities, the reservation request will be promptly reviewed and addressed.

If an event is spontaneous, such that it is occasioned by news or affairs coming into public knowledge within the preceding forty-eight (48) hours prior to the event, we will consider an expedited request for a Grounds Use Permit. In the instances, we will make every effort to review your request within 24 hours. There are also locations on campus for holding spontaneous events where only notice of the event is required. For more information on spontaneous events, and activities of expression, please review Section F of the Facilities and Grounds Use Policy.

No, the space and facilities of the university are intended primarily for the support of teaching, research and service components of the University’s mission. If it is determined that your event will interfere, disrupt or cause a health or safety concern to our mission, a more suitable location or time for your event will be assigned.

In most cases, we are able to accommodate your event with the space/area that you have requested, but in the case that your first request is unavailable, we make every effort to help locate another suitable area for your group.

Some examples that may preclude you from getting the requested location or time is that the request is during busy times, such as football season, would be a disruption to academic classes, or would present safety problems due to heavy vehicle or pedestrian traffic.

You may request that alcohol be allowed at your event. If alcohol is approved, you agree to comply with the University Drug-Free Campus and Workplace Policy as well as all applicable laws and regulations, including open container laws and laws regarding consumption or possession by minors. You will make available alternative transportation for all intoxicated drivers. Student organizations must abide by all provisions of the University’s Alcohol and Other Drug Policy and Social Event Guidelines. UA may grant or deny requests for alcohol in its sole and absolute discretion.

Yes, each request for a GUP must be sponsored by a university department, registered student organization, or individual University student, faculty or staff. 

Yes, your sponsor must be at the event and have a copy of the approved GUP available. This is necessary in case there is any question by University officials as to whether or not the event was approved.

Each department or registered student organization has a University Account Number from which money may be deducted by the University for work orders or damages.

Each group is required to supply their account number/FOPAL on their GUP in the unlikely event that damages to university property occurs as a result of the approved event.

If an individual student is sponsoring the event, costs for work orders or damages may be placed on their student account.  If an individual staff or faculty is sponsoring the event, costs for work orders or damages may be assessed in accordance with applicable policies and laws.

If you need assistance with trash cans, bags, or removal, please contact the Grounds Department at 205-348-2657.

If you need electrical assistance for your event, please call the Electrical Department at 205-348-3961.

If you need assistance with water needs for your event, please call the Plumbing Department at 205-348-8710.

You will also need to submit a work order with the help desk and provide your University Account Number/FOPAL. You can call the help desk at 205-348-6001.

Because so many groups request to use the Quad daily, we don’t normally reserve the entire Quad for any one group. Please refer to the Quad Map on the Grounds Use Permits web page. This will help you coordinate the area that you would prefer.

Please contact your Building Representative.

Energy Management has established criteria for changing over to air conditioning. If you need an exception, please send them an email.

Yes, it works within a range. The range varies by building and system type, but is usually between 65⁰F and 78⁰F.

Yes, we change filters on a regular basis. We use high efficiency and high capacity filters, which are changed as needed.

Dorm filters are changed before move in.

The University now uses a 2-4 room per controller guideline to balance cost and comfort.

You may be in a building that shares piping for heat and A/C. In these buildings we can only supply A/C or heat not both at the same time. We change the buildings as often as needed, but on moderate days some rooms may have to open windows to stay comfortable.

A work order is a request that is entered into the AIM System. These requests are sent to the corresponding departments to be assigned for completion.

No, a transaction form is not a work order. A transaction form is a form that is used to keep tract of electronics that are sent to Property and Inventory Management.

Tables are $7 per table and chairs are $1 per chair for 3 days.

The charge for a special event setup can vary on the amount of time needed to complete the setup and the number of teams needed to complete the setup.

No, a transaction form is not needed for items that are not electronic, but if you have several items, you can send a list along with the transaction form.

A work order can be put in through the AIM System or by a building representative who has access to the AIM System.

Yes, if that team is available.

Work orders are completed upon importance and if they have a desired date for completion.

Please direct all calls concerning work orders to Assistant Director, Gerald Mills, at 205-348-3955.

A work order can take a day or up to a week to be completed depending on the severity of the work order request.

Yes. Your file cabinets must be emptied in order for them to be moved. This will keep us from damaging the cabinets, injuring any of the movers, and no confidential files will be lost or exposed.

This would be considered an emergency and you should call the Service Response Center at 205-348-6001 to report the problem. If it is after hours, please call UAPD at 205-348-5454.

This would be considered an emergency and you should call the Service Response Center at 205-348-6001 to report the problem. If it is after hours, please call UAPD at 205-348-5454.

Please contact your Building Representative and report the issue.

Please contact your Building Representative and report the issue.

Please contact your Building Representative and report the issue.

Please contact your Building Representative and report the issue.

Please call the Plumbing Maintenance Office to report flooding on campus at 205-348-6009.

We are open Monday – Friday, 7:30am – 12:00pm and from 1:00pm – 4:30pm.

Open viewing hours are currently between 8:00am – 11:30am and again from 1:00pm – 4:00pm.

The Property and Inventory Management Office is located in the Ancillary Services Building at 1115 14th Street, Tuscaloosa, AL 35401. Available surplus property is located in room 124, the former campus mail space.

Please contact Surplus Property at 205-348-7501. This service is free of charge.

Department wishing to transfer excess or unwanted equipment to Surplus Property may do so by preparing a Property and Inventory Management Transaction Form and check the transfer box for all items costing more than $5,000.

The department will then need to submit a work order for the physical moving of the listed items. Only items listed on the form will be moved by Logistical Support. Equipment will not be moved to Surplus Property by Logistical Support prior to receipt of the complete form. Upon receipt of the appropriate forms and relocation or the equipment to Surplus, the Property and Inventory Management Department will transfer the equipment.

Please note that when equipment is transferred to Surplus, the transferring department automatically relinquishes all control over that piece of equipment. All funds realized from the sale of surplus items accrue to the appropriate Financial Affairs revenue account. Equipment that is in the Surplus Property area, however, is available to all departments alike on a first-come, first-serve basis.

Once items are transferred to Surplus, most items are available for use by any department on campus, free of charge. This allows Surplus to reuse property, rather than spend state funds for the same items, which saves money and unnecessary spending.

Once items have been included in a public sale, they are no longer free of charge for departmental use.

A property tag is an adhesive strip with “The University of Alabama” on it. It contains a bar code and unique Property Number assigned to each specific University asset.

All questions pertaining to Property and Inventory management policies and procedures can be answered by our staff at 205-348-7501 or by sending us an email.

If the item is over $5,000 and does not have a property tag on it, please contact the Property and Inventory Management Office at 205-348-7501 or by sending us an email.

As a state-funded institution, we are prohibited from throwing away, discarding, or giving away assets to any particular individual or entity. Therefore, when items are no longer useful to a department, they should be sent to Surplus.

Please fill out a Transaction Form with the transfer bow checked and email to Property and Inventory Management. A work order will need to be submitted for the Logistical Support team to pick up the item(s) listed.

The only way an item that was purchased with State funds can be sold is to offer it to the general public through a public sale.

To transfer an item from one department to another, a Transaction Form must be filled out with the transfer box checked and sent to the receiving department for signature or acceptance. The receiving department should then email the form to Property and Inventory Management.

The Property and Inventory Management Office is always willing to work with and assist a department that wishes to sell assets that contain a University of Alabama Property Tag, but does not wish for these assets to be physically moved to the surplus warehouse. We understand that some departments may no longer have a use for some assets, but the assets in question still have worth. You may call our office at 205-348-7501 and we can discuss options and make arrangements to have these items sold.

When there has been theft of property, UAPD should always be called and an Incident Report should be completed.

A Transaction Form should also be filled out with the stolen box checked and a copy of the Incident Report should be attached and emailed to Property and Inventory Management Office.

The Purchase Order for the new equipment should reference the UA property number of the asset being traded in.

A Transaction Form should also be filled out for the old equipment and a copy of the Purchase Order for the new equipment should be referenced so that our office can properly record the addition of the new equipment and the disposal of the old. The forms should be emailed to Property and Inventory Management Office.

The annual physical inventory is now conducted by the Property and Inventory Management Office and is no longer completed by the departments. However, departments are still responsible for assets assigned to them and Property and Inventory Management may request assistance of the department in locating items or accessing the building or rooms. Inventory begins the Tuesday after the MLK holiday with completion expected by May.

Please contact Recycling at 205-348-7502 to pick up the materials. There is no charge for this service.

Please contact Recycling at 205-348-7502 to pickup the materials. There is no charge for this service.

Please contact Landscape and Grounds at 205-348-6007 for solid waste concerns.

Please contact Recycling at 205-348-7502 for your recycling matters.

Please complete the Request Form.

Please complete the Request Form and we will shred all confidential information free of charge.

Yes, we have a community drop off that is available to everyone at our facility.

Monday – Friday, 8:00am-4:00pm.